Texas

Welcome 2018 Campus Safety Conference Speakers!  

Thank you once again for agreeing to participate in this year's conference. We are pleased to provide you with this speaker guideline/kit. It includes everything you need to know as a speaker including the  presentation template, deadlines, hotel and other important information. Please click each category for more details.

Deadlines

Deadline

Task

Tuesday, February 27, 2018                                                      

 Signed Agreement

  • Including your bio, headshot, contact and session information

Friday, March 30, 2018

 Video Teaser OR Google Hangout Interview

 Video Teaser

  • This is an opportunity introduce yourself and to inform attendees what they can expect at the session.
  • Video can be done on your smartphone, laptop or computer as long as it has a video camera.
  • The video does not need to be formal or professional – Be creative!
  • Please DO NOT post the video, just send the file to Olivia Roma.
  • Sample Videos

 OR Google Hangout Interview

  •  3 Minute Q&A interview with a Campus Safety Conference team member.
  • This would be recorded to use for marketing materials.

Friday, April 6, 2018

 Article for Campus Safety Magazine

  •  This will be an informative article for our readers. It is not meant to be a teaser for the conference.
  •  It is important to meet this deadline to ensure that we are able to get it published in our magazine.
  •  The article should include:
    • 600-800 words
    • Author’s name
    • Job title
    • Organization
    • 60 Word author bio

Friday, June 15, 2018

 Final Presentation Due

  • Click here to access the PowerPoint template. 
  • Speakers are required to use the template and pre-set slides for their presentation.
  • Please refer to the notes section at the bottom of each slide for helpful tips.
  • Click the view tab at the top of the speaker template then slide master OR right click any slide and click on the layout option to see a choice of slide options for you to choose from.

Registration, Passes & Discounts

REGISTRATION


Conference
You do not need to register yourself! A Campus Safety team member will take care of this for you.
All speaker's registration fee will be waived (Save $599).
Includes the conference sessions, panels, hot topic meetups, receptions, meals and sponsor showcase. 

Pre-Conference (Optional Add On)
The day before the conference, there will be two pre-conferences taking place for just $49 ($99 value)!
For information about the pre-conferences, please click here.
To register for one of the pre-conferences, please contact Olivia Roma.
 

Guest Pass


Conference
As a token of our appreciation for your participation in this year's conference, we are pleased to provide you with one complimentary guest pass to the conference. ​Please note, this code can’t be used towards the pre-conferences, previously registered attendees and/or combined with other discounts.

To take advantage of your complimentary guest pass, click and open the guest registration form, complete the form, save it to your desktop and e-mail it to Olivia Roma.
 

Discounts


Conference
Invite your friends and colleagues to the conference! Provide them with the registration link and the VIP code spkguest18 to SAVE $300 off the full registration price.

Please note, this code can’t be used towards the pre-conferences, previously registered attendees and/or combined with other discounts.

Speaker & Presentation Guidelines

Presentation Guidelines: All sessions EXCEPT Hot Topics


Setup
Breakout sessions will be set in rounds with 8-10 people per table.
We will provide a podium and barstool for your convenience.
Please note: Setup is subject to change.

Presentation 
Click here to access the PowerPoint template. 
Speaker MUST use this template and the pre-set slides.
Please refer to the notes section at the bottom of each slide for helpful tips.
Click the view tab at the top of the speaker template, then slide master OR right click any slide and click on the layout option to see a choice of slide options for you to choose from.
* Attendees will have access to a locked pdf copy of the final presentation on-site and after the event. 

AV
Campus Safety will provide the following:

  • Projector
  • Screen (16:9 ratio)
  • Microphone (wired or wireless)
  • Speakers (for microphone, music and videos)
  • Wireless remote/slide advancer
  • Wifi - Please avoid relying on this during the presentation for articles, videos etc. as there could be bandwidth issues on-site. Should your presentation require an additional source, we recommend that you embed this into the presentation.

IMPORTANT
Please see important information below as it will have an impact on the preparation and execution of your session.

  • Please bring your own laptop as we will not be providing one.
    • PC Laptop: All necessary cables to connect to the projector will be provided for you.
    • MAC Laptop: Please bring a VGA cable to connect your MAC to the projector – we will NOT have MAC cables available.
  • We DO NOT print any documents for the presentation. Should you have a document be provided to attendees (via print or electronically) it must be reviewed and approved by the Campus Safety Team. It will be the speaker's responsibility to provide supporting documents, if applicable, for their session. 


Speaker Guidelines: All Sessions EXCEPT Hot Topics


Presentation Timing

  • Beginning of Presentation: Please allow 2 minutes for introduction and housekeeping slides.
  • End of Presentation: Please allow 10-15 minutes for Q&A.
  • Overall Time: Please refer to your speaker agreement and the schedule on the amount of time you have for your session.
  • In order to maximize the attendee experience, it is important that all sessions stay on schedule. When doing a dry run of your presentation, please make sure that you have enough time to deliver the presentation within the agreed time slot. 

Creating the Presentation

  • Speaker MUST use this template and the pre-set slides.
    Be creative! Add images, videos or polls to keep your audience engaged. 
  • Take advantage of the slide options instead of havin the same template for every slide! To do this, click the view tab at the top of the speaker template, then slide master OR right click any slide and click on the layout option to see a choice of slide options for you to choose from.
  • You may provide handouts i.e. an article to attendees during your session. Just make sure we review it to ensure that it is appropriate. Please note it is the speaker's responsibility to provide handouts, if applicable, to attendees.
  • Attendees will have access to a locked pdf of the presentation on-site and after the conference.
  • If you plan to have videos in your presentation, please embed them instead of relying on the wifi as there could be bandwidth issues on-site. 
  • When creating your presentation, please keep this in mind: Create one slide for every 3 minutes of the presentation.
  • Refer to your session description and learning objectives to ensure that you stay on topic.
  • Take advantage of the notes section in PowerPoint if you can't fit all of the content in one slide. It is available for you to take advantage of.
  • Don't forget to reference outside sources, if applicable.

Preparing for Execution
Execution is key! Whether you have presented at one or more than fifty conferences, you must be prepared to deliver your session. Here are some tips and tricks to guide you to success!

  • Conduct a dry run of your presentation. When doing the dry run, time your presentation to ensure that you are staying on schedule.
  • For all speakers: Watch the TED Curator Chris Anderson on How to Give a Killer Presentation.
  • For moderators and panelists: Watch Scott Kirsner, Innovation Economy Columnist for the Boston Globe on How To Moderate a Panel Like a Pro.

 

Hot Topic Sessions


Format
30 Minute roundtable discussions to encourage an informal dialogue between attendees.
Roundtable discussions taking place on popular topics every 30 minutes from 11:00 am - 2:00 pm.
Sessions are limited up to 15 attendees per hot topic and will be taking place in the breakout rooms.

Setup
Breakout sessions will be set in rounds with 8-10 people per table. Presenter (and sponsor) will be at the table with the participants. 
Please note: Setup is subject to change.

PowerPoint Template (Not Recommended)
Not required but can use to share a visual.
Can provide handouts if necessary. If applicable, please submit it to CSC for review and approval prior to the conference.

Click here to access the PowerPoint template. 
Click the view tab at the top of the speaker template, then slide master OR right click any slide and click on the layout option to see a choice of slide options for you to choose from.

Handouts
We DO NOT print any documents for the presentation. Should you have a document be provided to attendees (via print or electronically) it must be reviewed and approved by the Campus Safety Team. It will be the speaker's responsibility to provide supporting documents, if applicable, for their session. 

Resources
Watch Scott Kirsner, Innovation Economy Columnist for the Boston Globe on How To Moderate a Panel Like a Pro.

Social Media & Marketing

Social Media


Connect with us on social media so we can connect and help each other promote your session and use the #CSC18 and #WhatYouDoMatters

 

Don't forget to use the #CSC18 and #WhatYouDoMatters
 

Marketing


We have created custom images and logos just for you to use when marketing the conference!

 

CSC18 Speaking All Locations Logo
CSC18 Logo with Tagline
CSC18 Logo
 

Please click here to download the customized images and logos for all three conferences.
 

Sample E-mail


Another great way to promote your session and the conference is to e-mail your friends and colleagues. We have created an e-mail for you to use to promote your session.

Click here to download the sample e-mail, update the fields highlighted in yellow, then start promoting your session!

If you prefer to create your own e-mail, please be sure to include the following:

  • I'm Speaking At Logo shown above
  • Campus Safety Conference Logo
  • Registration Link
  • VIP Code spkguest18 to save $300 off the full registration price.
    • Please note, this code can’t be used towards the pre-conferences, previously registered attendees and/or combined with other discounts.

Onsite

On-Site


  • Dress code is business casual. We encourage that you show your pride and dress in uniform, if applicable, but it is not mandatory.
  • Please arrive 15 minutes before your session to set up and test the AV and presentation.
  • A room monitor in the room to ensure that we stay on schedule.
  • Attendees will be required to complete an evaluation for each session. The data from your session will be compiled and e-mailed to you after the conference. Please assist us in gathering feedback by encouraging attendees to complete the evaluation. 
  • Most importantly, enjoy your session!

Hotel, Travel & Things To Do

Hotel Information


June 24 - 26, 2018
Omni Mandalay Hotel at Las Colinas

221 East Las Colinas Blvd.
Irving, TX 75039
(800) THE-OMNI (800) 843-6664 

Guestroom Info
Deluxe Room: $159++
Government Rate: $135++ (Limited rooms available. Rate is subject to change based on hotel's policies)

Amenities/Notes
Includes guestroom wifi and self-parking (limited availability)
Say Goodnight to Hunger - Over 48 million Americans struggle with putting food on the table. Help us make a difference! For every night that is booked, the Omni will contribute a meal to their local community. 
IMPORTANT: We do not work with third party vendors. Should a third party reach out to you, do not proceed and contact us immediately.

MAKE YOUR RESERVATION NOW!
Call (800) THE-OMNI (800) 843-6664 and mention Campus Safety.
Online by clicking here.
Make your hotel reservation before the rooms sell out!

Cut-Off Date: Friday, June 1, 2018
Accommodations must be booked before the deadline listed.
Discounted rates could sell out before the deadline as there are limited rooms available. Make your reservation as soon as possible to avoid this.

Hotel Policies
Cancellation Policy: 72 hour notice
Reservation Policy: Please provide a credit card upon booking to guarantee your reservation.
 

Travel Information


Traveling by Air
Dallas Love Field Airport is about 3 miles west of University Park and about 5.1 miles northwest of Dallas. The airport code is DAL.
​Dallas Fort Worth International Airport is about 3.5 miles southeast of Grapevine and 4.2 miles south of Coppell. The airport code is DFW.
For a list of other airports near Irving, please click here.

Traveling by Ground
The hotel offers complimentary self-parking (based on availability).
Valet parking is $18 per day or $23 per night.
For directions, hotel parking rates and methods of transportation, please click here.
Please note: Parking rates are subject to change based on hotel's policies.
 

Things To Do


Irving is the best gateway to the heart of the Dallas/Forth Worth Metroplex! It is one of the top visitor destinations in Texas. From AT&T Cowboys Stadium to downtown, Omni Mandalay Hotel at Las Colinas puts you near everything. Dallas is a major center for entertainment – from sports and music to the arts. With an excellent symphony orchestra, visiting opera, ballet and theatre groups and major league sporting teams, adults and families alike will find an array of activities any day or night. Don't forget about The Toyota Music Factory - a 4,000 to 8,000 indoor/outdoor music venue managed by Live Nation that is surrounded by 20+ restaurant/entertainment venues. It is right down the street from the hotel!

Whether it’s upscale shopping at the Galleria and the Shops at Willow Bend or outlet shopping at Grapevine Mills, you’re sure to find the perfect “souvenir.” With over 3 million visitors to Irving, make sure you take advantage of your time here and enjoy this wonderful city!

Click here to see local dining and attractions near the hotel.
Click here for further information on local attractions to take advantage of while you are in Texas.
Click here to see coupons for you to use at local restaurants. Be sure to continue checking this website as Visit Irving continues to add more coupons!

Questions?

Questions?


We are here to help! Please do not hesitate to contact...

Amy Reddington

Amy Reddington
Event Director
508-663-1500 ext. 247
Areddington@ehpub.com

Olivia Roma

Olivia Roma
Event Coordinator
508-663-1500 ext. 299
Oroma@ehpub.com

Robin Hattersley

Robin Hattersley
Executive Editor, Campus Safety
424-738-0211
rhattersley@ehpub.com