COVID-19 UPDATE

EAST | SPONSOR PORTAL

JULY 12 – 14, 2020 – BETHESDA NORTH MARRIOTT – BETHESDA, MD

Welcome, Campus Safety Conference East Sponsors!

This area of the website is for current sponsors only, and includes important information including tabletop logistics, staff registration, and other important details. Please check back often for updates and additional information.

General Information

Schedule

Sunday, July 12
Move-In Hours | 12:00 PM – 4:00 PM
Welcome Reception/Sponsor Showcase | 5:00 PM – 7:00 PM

Monday, July 13
Sponsor Showcase | 10:00 AM – 4:00 PM
Move-Out Hours | 4:00 PM – 5:00 PM
Networking Reception | 5:45 PM – 7:15 PM

Tuesday, July 14
No Sponsor Showcase

*Click here to view the full conference schedule
*Sponsor Showcase located in the Grand Ballroom A-D
*Click here to view the hotel floor plan
*Casual business attire
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Staff Registration

To register your onsite staff…

All employees who will be working the tabletop must register prior to arrival. If one of your staff will be presenting at CSC, you do not need to register them.

All staff passes includes access to the full conference including the sessions, sponsor showcase, meals/refreshments, and receptions. Additional staff passes can be purchased for $199 per person.

If you have any questions or would like to purchase additional staff passes, please contact Olivia Roma.

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Tabletop Assignments

Click here to see the most up-to-date tabletop assignments.

*Tabletop assignments are on a first-come, first-serve basis. If you would like to switch your tabletop number, please contact Olivia Roma.

*Floor plan is subject to change

Hotel and Travel

Travel

Travel by Air
The Ronald Reagan Washing National Airport (DCA) is about 37 minutes from the hotel (23 miles).
The Washington Dulles International Airport (IAD) is about 43 minutes from the hotel (25 miles).
The Baltimore/Washington International Thurgood Marshall Airport (BWI) is about 47 minutes from the hotel (38 miles)

Travel by Ground

There is a Hertz Car Rental at the hotel should you wish to rent a car.
The White Flint Metro Bus Station and The White Flint Metro Subway Station – Red Line are 0.2 miles or less from the hotel.

The Metro/MARC/Amtrak Train Station is less than 4 miles from the hotel.
Parking at the hotel is $19 per day and $30 per night.
Parking at the Convention Center is $2.50 per hour for a maximum of 30 hours.
CSC has a discounted rate for daily self-parking at the Convention Center for $15 per day ($30 value).
For further information on ground transportation and driving directions to the hotel, please click here.

Hotel

Discounted rates are available at the host hotel. We recommend that you do this ASAP before the cut-off date and/or the rooms sell out.

Hotel & Conference Location
Bethesda North Marriott Hotel and Conference Center
5701 Marinelli Road
Rockville, MD 20852
301-822-9200

*The hotel is temporarily closed

  • Reservation Inquiries: contact the Marriott Central Reservation Team by calling (888) 236-2427.
  • Other Inquiries: Call the hotel directly at (301) 822-9200 and leave a voicemail. A representative from the hotel will respond within 24-hours.

Make Your Hotel Reservation
Rate: $179++
Guestroom rate includes WiFi for Marriott members (free to join!) and discounted self-parking.
Cut-Off Date: Friday, June 19, 2020
Call 877-622-3056 and mention Campus Safety Conference.
Click here to make your hotel reservation.
Hotel Policies

IMPORTANT! – We do not associate with third parties. We encourage that you take advantage of the CSC hotel rate to ensure that you receive our special rate and benefits.

Logistical, Shipping and Printing Information

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Tabletop Information

  • One 6×30 or two 6×18 tabletops with black linen
  • Two feet on each side of the tabletop
  • Two chairs
  • Shared WiFi
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Policies and Restrictions

  • You have the option to bring your own linen
  • No additional equipment may be in the surrounding area EXCEPT floor banners which should be 10 ft. wide by 6 ft. deep.
  • All materials must be displayed on the surface of the table and/or within the assigned space.
  • If items such as backdrops, pull-up banners, or other materials interfere with your neighbor’s space, you will be asked to take them down.
  • Visit the policies and procedures page for more information.

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Lead Retrieval

The lead retrieval app is the best solution to keep track of your leads on-site with just a simple scan of your phone!

Click here for more information including pricing and order instructions.

If you have any questions, please contact CDS by calling 800-746-9734 or e-mail xpressleadpro@cdsreg.com.

*After the conference, all sponsors will receive the full attendee list including name, job title, school, address, phone number, and e-mail.

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Audio Visual and Electricity

If you have any questions or would like to pay for your AV and electrical needs, please contact your PSAV representative, Ericka Paniagua – (301) 822-9200 – nbcc@marriott.com.

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Shipping and Printing

Shipping Information
There is no in-house provider for your shipping needs and have the choice to use FedEx, UPS or any other shipping provider that you prefer to use. The hotel will be your in-house resource in case you have any questions or need assistance.

Please ship your materials to arrive between July 7 and 10. Should you want your materials to arrive earlier than this date, please contact the hotel directly at 301-822-9261.

  • Inbound and outbound procedures and shipping labels.
  • Upon arrival, contact safety and security by calling 301-822-9261 to request and pay for the materials that you had shipped to the hotel. Be sure to inform them of your tabletop number so they know where they can bring your materials.
  • Upon departure, schedule your pickup in advance, pack up your materials and leave it at the tabletop. We recommend that you notify safety and security to avoid materials from getting lost or stolen.

If you have any questions please contact safety and security by calling 301-822-9261.

Printing Information
There is no business center at the hotel for your printing needs.
There is a 24/7 FedEx Office Print and Shipping Center 1 mile from the hotel. For more information, please click here.

Marketing Opportunities

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Official CSC Logo Download

Use the official CSC logo on your website and marketing materials to let customers know that you will be at CSC!

You can also use these “We’re a Sponsor At” or “We’re a Partner At” images to share to your audience that you’ll be at CSC! You can use it on your website, social media, e-mail signature, etc.

Social Media

Increase your brand awareness and tabletop traffic by connecting with us on social media and using #CSC20 #BeVigilant

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FREE Raffle Sponsor Opportunity

This is a great way to encourage attendees to visit your tabletop!

  • Select a prize and e-mail it to Olivia Roma for approval before May 1, 2020. Sample prizes include: giftcards, product or service, amazon echo, drones, etc.
  • Once approved, purchase the prize and bring it to the conference to display at your tabletop.
  • On-site, attendees will receive raffle tickets and a list of participating sponsors so they can visit the sponsor and enter during the Sponsor Showcase.
  • Attend the networking reception to draw the winning ticket and get a photo with the winner!

If you have any questions or would like to participate in the raffles, please contact Olivia Roma.

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Sponsor Incentive Contest!

Participate in this exciting (and new) contest and be eligible to win a prize that is worth over $2,000! Here’s how it works:

  • Contact Olivia Roma to retrieve your sponsor code and custom link.
  • Provide this customized registration link and promo code to customers, prospects, etc. that offers them $100 off the Conference Pass or $10 off the Express Pass.
  • The top two companies with the most registrations (Conference or Express Pass) wins!
The Winning Prize Is….
Exposure in a 2020 Product Showcase Newsletter
PLUS
10% Off CSC21 Tabletops
$2,000+ Value!
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Upgrade Opportunities

Gain more visibility and brand awareness pre-show, on-site and post event by checking out our upgrade and add-on options! If there’s something you don’t see that you would like to implement at CSC, please contact Laura McDermott.

*Click here to download the Prospectus

Payment Information

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Payment Information

A 50% deposit is due upon signing and 100% is due April 17th. The sponsorship is non-cancelable and non-refundable due to the production of printed materials that are distributed prior to the show.

If paying by check:
Make checks payable to “Campus Safety Conference”
If paying by check, please remit to:
Campus Safety Conference/Emerald Expositions, LLC
32753 Collection Center Drive
Chicago, IL 60693-0327

If paying by credit card:
Campus Safety Conference will send you an invoice with a link to pay your balance online.

If paying by wire or ACH:
Emerald Expositions, LLC
Att: Campus Safety Conference
Bank of America
2701 Harbor Blvd
Costa Mesa, CA 92626

*Please see your contract for the ACH routing number, account number, and the SWIFT code.

CSC Contacts

Account Representative
Laura McDermott
(774) 505-8016
Laura.McDermott@EmeraldX.com

Conference Manager
Olivia Roma
(774) 505-8032
Olivia.Roma@EmeraldX.com

Show Director
Amy Reddington
(770) 505-8033
Amy.Reddington@EmeraldX.com

” CSC is the best conference I have attended in the past five years! “

  — Christopher David Dickens, Sergeant, Central State University

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