COVID-19 UPDATE

TEXAS | SPONSOR PORTAL

JULY 26 – 28, 2020 – MARRIOTT RIVERCENTER – LAS VEGAS, NV

Welcome, Campus Safety Conference Texas Sponsors!

This area of the website is for current sponsors only, and includes important information including tabletop logistics, staff registration, and other important details.
Please check back often for updates and additional information.

General Information

Schedule

Sunday, July 26
Move-In Hours | 12:00 PM – 4:00 PM
Welcome Reception/Sponsor Showcase | 5:00 PM – 7:00 PM

Monday, July 27
Sponsor Showcase | 10:00 AM – 4:00 PM
Move-Out Hours | 4:00 PM – 5:00 PM
Networking Reception | 5:45 PM – 7:15 PM

Tuesday, July 28
No Sponsor Showcase

*Click here to view the full conference schedule
*Sponsor Showcase located in the Salon ABF
*Click here to view the hotel floor plan

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Staff Registration

To register your onsite staff…

All employees who will be working the tabletop must register prior to arrival. If one of your staff will be presenting at CSC, you do not need to register them.

All staff passes includes access to the full conference including the sessions, sponsor showcase, meals/refreshments, and receptions. Additional staff passes can be purchased for $199 per person.

If you have any questions or would like to purchase additional staff passes, please contact Olivia Roma.

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Tabletop Assignments

Click here to see the most up-to-date tabletop assignments.

*Tabletop assignments are on a first-come, first-serve basis. If you would like to switch your tabletop number, please contact Olivia Roma.

*Floor plan is subject to change

Hotel and Travel

Travel

Travel by Air
The San Antonio International Airport (SAT) is about 15 minutes from the hotel (8 miles). There are no hotel shuttle transfers. Other methods of transportation are available i.e. Uber, Lyft, taxis etc. The estimated taxi fare one way is $25 USD.

Travel by Ground
The Greyhound Bus Station and the Amtrak Train Station are less than one mile from the hotel.
There is a Hertz Car Rental at the hotel should you wish to rent a car.
CSC has 25% off daily and overnight self-parking (current rate is $37 plus tax per day). Parking rates are subject to change.
For further information on ground transportation and driving directions to the hotel, please click here.

Hotel

Discounted rates are available at the host hotel. We recommend that you do this ASAP before the cut-off date and/or the rooms sell out.

Hotel & Conference Location
San Antonio Marriott Rivercenter
101 Bowie Street
San Antonio, TX 78205
210-223-1000

  • Reservation Inquiries: contact the Marriott Central Reservation Team by calling (888) 236-2427.
  • Other Inquiries: Call the hotel directly at (210) 223-1000 and leave a voicemail. A representative from the hotel will respond within 24-hours.

Make Your Hotel Reservation
Rate: $179++
Guestroom rate includes WiFi for Marriott members (free to join!) and discounted self-parking.
Cut-Off Date: Tuesday, July 7, 2020
Call 877-622-3056 and mention Campus Safety Conference.
Click here to make your hotel reservation.
Hotel Policies

IMPORTANT! – We do not associate with third parties. We encourage that you take advantage of the CSC hotel rate to ensure that you receive our special rate and benefits.

Logistical, Shipping and Printing Information

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Tabletop Information

  • One 6×30 linen-less tabletop
  • Two feet on each side of the tabletop
  • Two chairs
  • Shared WiFi
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Policies and Restrictions

  • You have the option to bring your own linen, rent black linen from the hotel for $25++, or not use any linen.
    • The hotel does not allow anything on the tables that will scratch or damage the tops. Hotel fees will apply should the tabletops be damaged.
  • No additional equipment may be in the surrounding area EXCEPT floor banners which should be 10 ft. wide by 6 ft. deep.
  • All materials must be displayed on the surface of the table and/or within the assigned space.
  • If items such as backdrops, pull-up banners, or other materials interfere with your neighbor’s space, you will be asked to take them down.
  • Visit the policies and procedures page for more information.

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Lead Retrieval

The lead retrieval app is the best solution to keep track of your leads on-site with just a simple scan of your phone!

Click here for more information including pricing and order instructions.

If you have any questions, please contact CDS by calling 800-746-9734 or e-mail [email protected].

*After the conference, all sponsors will receive the full attendee list including name, job title, school, address, phone number, and e-mail.

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Audio Visual and Electricity

If you have any questions or would like to pay for your AV and electrical needs, please contact your PSAV representative, Leticia Chapa – (210) 554-6153 – [email protected].

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Shipping and Printing

FedEx is the hotel’s in-house shipping provider and is located on the third floor (Ballroom Level) across from the elevators.

Please ship your materials to arrive between July 21 and 24. Should you want your materials to arrive earlier than this date, please contact the FedEx directly at 210-248-0760.

  • Inbound and outbound procedures and shipping labels.
  • Upon arrival, visit the FedEx store on the third floor (Ballroom Level) across from the elevators to pay and retrieve your items. At this time, you can sign a form and pay an additional fee to have the boxes delivered to your table. Be sure to inform them of your tabletop number so they know where they can bring your materials.
  • Upon departure, schedule your pickup in advance and pack up your materials. You bring your materials to the FedEx office for them to ship it out or you can sign a form at their office to have them pick up the materials from your tabletop. Should you plan to leave your materials at your tabletop, we recommend that you notify FedEx ASAP to avoid materials from getting lost or stolen.
  • Store hours: Monday – Friday 7:00 AM – 7:00 PM, Saturday and Sunday 7:00 am – 3:00 pm.
  • If you have any questions, please contact the FedEx, 210-248-0760 – [email protected].

Marketing Opportunities

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Official CSC Logo Download

Use the official CSC logo on your website and marketing materials to let customers know that you will be at CSC!

You can also use these “We’re a Sponsor At” or “We’re a Partner At” images to share to your audience that you’ll be at CSC! You can use it on your website, social media, e-mail signature, etc.

Social Media

Increase your brand awareness and tabletop traffic by connecting with us on social media and using #CSC20 #BeVigilant

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FREE Raffle Sponsor Opportunity

This is a great way to encourage attendees to visit your tabletop!

  • Select a prize and e-mail it to Olivia Roma for approval before May 1, 2020. Sample prizes include: giftcards, product or service, amazon echo, drones, etc.
  • Once approved, purchase the prize and bring it to the conference to display at your tabletop.
  • On-site, attendees will receive raffle tickets and a list of participating sponsors so they can visit the sponsor and enter during the Sponsor Showcase.
  • During move out hours, a CSC representative will collect the prize and raffle tickets.
  • Attend the networking reception to draw the winning ticket and get a photo with the winner!

If you have any questions or would like to participate in the raffles, please contact Olivia Roma.

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Sponsor Incentive Contest!

Participate in this exciting (and new) contest and be eligible to win a prize that is worth over $2,000! Here’s how it works:

  • Contact Olivia Roma to retrieve your sponsor code and custom link.
  • Provide this customized registration link and promo code to customers, prospects, etc. that offers them $100 off the Conference Pass or $10 off the Express Pass.
  • The top two companies with the most registrations (Conference or Express Pass) wins!
The Winning Prize Is….
Exposure in a 2020 Product Showcase Newsletter
PLUS
10% Off CSC21 Tabletops
$2,000+ Value!
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Upgrade Opportunities

Gain more visibility and brand awareness pre-show, on-site and post event by checking out our upgrade and add-on options! If there’s something you don’t see that you would like to implement at CSC, please contact Laura McDermott.

*Click here to download the Prospectus

Payment Information

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Payment Information

A 50% deposit is due upon signing and 100% is due April 17th. The sponsorship is non-cancelable and non-refundable due to the production of printed materials that are distributed prior to the show.

If paying by check:
Make checks payable to “Campus Safety Conference”
If paying by check, please remit to:
Campus Safety Conference/Emerald Expositions, LLC
32753 Collection Center Drive
Chicago, IL 60693-0327

If paying by credit card:
Campus Safety Conference will send you an invoice with a link to pay your balance online.

If paying by wire or ACH:
Emerald Expositions, LLC
Att: Campus Safety Conference
Bank of America
2701 Harbor Blvd
Costa Mesa, CA 92626

*Please see your contract for the ACH routing number, account number, and the SWIFT code.

CSC Contacts

Account Representative
Laura McDermott
(774) 505-8016
[email protected]

Conference Manager
Olivia Roma
(774) 505-8032
[email protected]

Show Director
Amy Reddington
(770) 505-8033
[email protected]

” CSC is the best conference I have attended in the past five years! “

  — Christopher David Dickens, Sergeant, Central State University